Welcome to the payroll section of the Office of Human Resources.
We process faculty, staff, student work-study, summer and camp payrolls for the University throughout the year. For employees, we also produce your W-2s at year end. W-2s are now available electronically. If you wish to receive your W-2 electronically, there are three ways to sign up:
1) First is through your Self Service Banner portal. Log into Self Service Banner, click on your "Employee Tab", the click on the "Tax Forms" link on the bottom right-hand side of the page, then click on "W-2 Consent" link. You will see a check box that you click on if you want to receive your W-2's electronically. Please note: you will not receive a confirmation that your option has been selected. To verify you have selected the option for an electronic W-2, please go back to the Luminis main page, then go back to the "W-2 Consent" page and make sure the checkbox is still checked.
2) Complete the "Electronic W-2 Consent Form" found on the Employee Forms page.
3) Stop by the Human Resources Office and sign an "Electronic W-2 Consent Form"
If you are a contractor or vendor receiving payment from the University, the Office of the Controller produces and provides 1099s.
Federal law prohibits the University from employing persons who are ineligible to work in the United States. To ensure eligibility, the federal government provides form I-9. It is required that the University has an I-9 form on file for each person employed by the institution. The payroll section of the Office of Human Resources is the repository for all I-9 forms.
In order to have school district taxes taken out of your paycheck, please make sure to fill out the school district information on the Ohio State Tax form, called the IT-4 form. If you are unsure as to which school district you are in, please click here and you will be re-directed to the Ohio Department of Taxation website. You will need to input your address and then it will tell you the school district name and code.
To ensure accurate and prompt payment of wages please follow the schedule below :
Student/Support Staff bi-weekly payroll - time sheets submitted no later than 11:59 p.m. of the Monday immediately following the end of the pay period unless otherwise noted on the Bi-weekly Payroll Schedule. The Bi-weekly Payroll Schedule with submission deadlines can be found here.
Faculty/Admin/Staff monthly - changes/adjustments submitted and approved no later than the twentieth day of each month.
If you need to change the approver on a timesheet or leave time report, please click here and complete the "Approver Request Form."
For the Holiday Calendar, please click here.
All payroll forms, including Extra Earnings forms, can be found on the Employee Forms page.